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I have learned that Gmail has something called "Inactive Account Manager." You can access it in account settings under "Data and personalization." You can set your account to notify one or more people if for some reason your account becomes inactive for some set period of time. You can also choose to allow that person(s) to download various types of data, and you can even schedule to have your account automatically deleted after some certain period of time. This is the best solution I have seen amongst email providers to formalize a process for when you are no longer able to access your accounts. Sure, you could just leave your username and password with some trusted people, but are you sure they will actually remember to save all your Google Photos and your last novel stored in Google Drive? With most paid email accounts access will just end when the bill goes unpaid.
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