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Old 25 Aug 2020, 03:34 AM   #1
ChinaLamb
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Searching for messages I "sent" only

I'd like to search for messages I sent, while excluding any messages I've received.

For instance, If I sent myself a message, from [email protected] to [email protected], results in two messages, one is sent, the other is received. Alternatively, I could CC or BCC [email protected] and I'd like to exclude those messages as well -- while ONLY returning the "Sent" version of the message.

How would I go about doing this?

Searching "From: [email protected]" does not come up with the correct answer.

/cl
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Old 25 Aug 2020, 05:21 AM   #2
JamesHenderson
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Search in the sent folder only.
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Old 25 Aug 2020, 06:26 AM   #3
ChinaLamb
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Quote:
Originally Posted by JamesHenderson View Post
Search in the sent folder only.
They were moved to a separate archive folder... Not in Sent anymore.
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Old 25 Aug 2020, 06:52 AM   #4
JamesHenderson
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agh yes, sorry - I think I saw that in the other thread. ...this is why I don't archive my sent emails.

...sorry, I can't help.
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Old 25 Aug 2020, 09:47 AM   #5
Grhm
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If I've understood correctly what you are after, this should do it:
In the search box, type

from:[email protected] AND NOT to:[email protected]

(The AND and the NOT have to be in block capitals)
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Old 25 Aug 2020, 03:25 PM   #6
n5bb
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Arrow Search which finds sent messages but ignores received ones

No, IMHO after testing that last post won't work. Both the sent and received versions of the message contains your address in both the To and From fields.

You have to search for messages sent to your address which have not been received. You can do this using any of the following equivalent search strings. They show the different allowable syntax for NOT and AND. I recommend using the first version unless the use of - is confusing to you. The last version is the easiest to interpret.AND is implied, so you don't need to explicitly provide it. NOT can be replaced by the negative sign -. Grouping () is not required in these examples but may improve readability.

The search examples I describe above find all messages sent From that one address To that same one address which are located in all folders except Trash and Spam. You can add in:* to the search and the Trash and Spam folders will also be searched, but my testing indicates that there is an undocumented side effect which will return both the sent and received copies if they are in the Trash folder. I haven't tested the Spam folder. This more extensive search string over all folders is:Bill

Last edited by n5bb : 25 Aug 2020 at 11:17 PM. Reason: Forgot to include header:
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Old 25 Aug 2020, 09:15 PM   #7
ChinaLamb
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Thanks, Bill, you always were a saint. This is pointing me down the right track!

I think your assistance helped me get to where I need to be. Instead of X-Delivered-to, I'm using the X-Resolved-To because that should (theoretically) get all my received mail, regardless of whatever domain name I'm using...

The following all seem to work:
from:mydomain.com -X-Resolved-to:[email protected]

from:[email protected] OR [email protected] OR [email protected] -X-Resolved-to:[email protected]

AWESOME!

/cl
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Old 25 Aug 2020, 09:43 PM   #8
ChinaLamb
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something's not working right...

NOT X-Resolved-to:[email protected] isn't working

NOT x-delivered-to:[email protected] doesn't work either

Is this not legal to use as a search operator?
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Old 25 Aug 2020, 11:08 PM   #9
n5bb
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Exclamation Correction and improvement

Sorry - I made a bad copying error when typing my previous post. You need to include ‘header:’. I meant to say:
Code:
from:[email protected] NOT header:X-Delivered-To:[email protected]
If you want to handle messages sent to other addresses or delivered to folders, you will need to try this:
Code:
from:[email protected] -header:X-Spam-Score:0.0
The goal is to find messages sent by you which don’t contain headers added during receipt. I thought I could search for the existence of a header (ignoring the value) but I haven’t discovered a method to achieve that goal. As far as I can tell, all messages I send to myself receive a spam score of 0.0, so that works.

Bill
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Old 26 Aug 2020, 01:46 AM   #10
hbs
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Quote:
Originally Posted by n5bb View Post
I thought I could search for the existence of a header (ignoring the value) but I havenít discovered a method to achieve that goal.
Search mail ...

... with header existing:
Code:
header:x-delivered-to
... with header missing:
Code:
-header:x-delivered-to
H.
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Old 26 Aug 2020, 03:40 AM   #11
n5bb
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Arrow Revised search recommendations for sent messages

Thanks, hbs! For some reason I hadn't tried removing the colon.

Here are my revised recommendations:
  • To find all messages (in all folders other than Trash or Spam) which were not delivered to your account in the normal incoming mail fashion, use the following search string. This will find both sent copies of messages originated at your Fastmail account and messages imported into your account from an external source (such as Thunderbird or another email client):
    -header:X-Delivered-To
  • You can add qualifiers such as:
    • in:* >> Also search in the Trash and Spam folders
    • from:[email protected] >> Only messages with the specified From address
    • to:[email protected] >> Only messages with the specified address in To, Cc, or Bcc.
    • Various other conditions, such as is:unread, is:read, isinned, is:replied, or has:attachment.
Bill
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Old 26 Aug 2020, 06:30 AM   #12
ChinaLamb
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Thanks, Bill and HBS!

Searching for

-header:X-Delivered-To

is an ELEGANT solution to finding "Sent" messages!

Much simpler than the longer and longer search string I was creating!

THANKS!

/cl
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Old 30 Aug 2020, 05:06 AM   #13
elvey
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Cool

Quote:
Originally Posted by ChinaLamb View Post
Thanks, Bill and HBS!

Searching for

-header:X-Delivered-To

is an ELEGANT solution to finding "Sent" messages!

Much simpler than the longer and longer search string I was creating!

THANKS!

/cl
Seconding the thanks. I know I'm going to be using this! [Edit: and that ⬇ ⬇ ⬇ ]


PS: HBS: Welcome, newbie! (</kidding> Funny cuz I've been here 14 years longer than you.)

Last edited by elvey : 30 Aug 2020 at 08:39 AM. Reason: Add PS.
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Old 30 Aug 2020, 08:04 AM   #14
n5bb
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Arrow Using the X-Resolved-to header rather than X-Delivered-To

After further investigation, I think it's better to use the X-Resolved-to header for discovering all messages you sent. That will prevent the search from returning messages placed in your Fastmail account due to the Mail Fetch feature. Here are my latest revised recommendations, including some additional useful searches. If you have a large number of messages in your account it make take a few seconds to complete the search. For example, I have 243,000 messages which take 16.8 GB of storage, and it might take 5 seconds or so to complete a full search if the search isn't cached.
  • To find all messages (in all folders other than Trash or Spam) which you sent from your Fastmail account, use this search:
    -header:X-Resolved-to
  • To find all message (in all folders other than Trash or Spam) placed in your Fastmail account by the Mail Fetch feature, use this search (which contains a space character before "-header"):
    header:X-Resolved-to -header:X-Delivered-To
  • To find all messages (in all folders other than Trash or Spam) which have not yet been read, use this search (ALL CAPS is required):
    UNREAD
  • To find all messages (in all folders other than Trash or Spam) which were sent from or to someone in your "Group Name" email group, use this search:
    fromin:"Group Name" OR toin:"Group Name"
  • You can add qualifiers such as:
    • in:* >> Also search in the Trash and Spam folders
    • from:[email protected] >> Only messages with the specified From address
    • to:[email protected] >> Only messages with the specified address in To, Cc, or Bcc.
    • Various other conditions, such as is:unread, is:read, is:replied, is:flagged, or has:attachment.
  • Searches can be named and saved using the Save button (which appears at the op of the folder tree when a search is active). If you were searching All Mail, the saved search will be shown at the bottom of the folder tree with the name you gave it. If you were searching in a particular folder (using the Search foldername rather than All mail tool at the top), the saved search will be placed in that folder, similar to a subfolder.
Bill

Last edited by n5bb : 30 Aug 2020 at 08:29 AM. Reason: Added comments about search speed
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